Photo Scanning Tips, Submission Guidelines & Legal issues
While you are patiently waiting for me to reopen the doors on further contributions to the photo album you can review these guidelines and tips and get your collection ready.
IMPORTANT: If you are sending any photos by snailmail be sure to clearly mark both sides of your envelope "PHOTOS - DO NOT FOLD" so Canada Post treats them accordingly. Consider putting a piece of stiff cardstock in the envelope too.
If you wish to submit photographs of Cassiar and Cassiarites
please follow these guidelines. If you feel you don't need to observe these
guidelines I suggest that you contact me by email before sending anything. I don't wish to be restricting and understand
that the computer skills will vary from novice to expert. Much of this is common
sense. I therefore provide
these guidelines which will serve to get your photos submitted with suitable
quality and in a usable
form by assisting you in the process of scanning, editing and sending your images. I often get emailed
pictures sent to me of unusable quality or size which wastes both your time and
my time. I waste way too much time and energy dealing with unacceptable images.
I would prefer to spend that time being productive developing other aspects of
the site, earning a living or going fishing!
Click Cassiar Photo Submission Guidelines.pdf to get a copy of this page as a pdf file which can print.
For those of you submitting digital photos from scanners or digital cameras review the following please.
Before you scan
Select Good Photos: Photos of people must show faces of people clearly visible and easily recognizable.
Clean First: Clean the glass bed of the scanner and clean lint and dust off the photographs. Its a much, much easier to clean the glass or photo before scanning than it is to edit the image afterwards.
Keep it straight: Align the original straight in the scanner before scanning. The quality of straight lines & edges in the image will look much better.
Crop to image area: There is no point in scanning lots of white space around the image. Crop to the actual photo too. No need and wasteful to scan the areas of scanner bed around the photo. If you do and send that image it is like sending a 300-car ferry to carry just one car. Crop your images to the actual image area. Don't add fancy "frames" like some software wizards offer. Just makes image big and the frame doesn't add anything of value. I will crop it off. Sadly, I have received large images where only a very small portion of the image is the photograph. The rest is just white space which makes the image unnecessarily large. If you are on dialup connection to the Internet it will take you so much longer to send the file.
Image Size: Generally you can scan at approximately 150 dpi resolution, 100% scale assuming approximately 4 x 6 inches size. If the image will be cropped (ie. one person in large empty room) then scan at higher resolution and crop (zoom in) so the resulting image has enough detail to be usable. You may have to experiment. If you have a Zip drive or a CD burner drive (CDRW drive) see the note further down.
File Size: Generally file size shouldn't exceed 200-400 Kb. Keep in mind that the webspace allocated for this site is fixed to a certain size. I will resample most images down to a smaller size to fit in the website.
After you scan BUT before you save
Once you have scanned (or transferred from your digital camera) you will have an image loaded in your image editing software. Now you need to save the image but it must be in an acceptable condition. This is an important but often overlooked step Please observe the following:
File Format: Save the files in jpg format (do not send by email files in bmp, tif, pcx, etc.). Don't send Word doc files with images embedded (yes people have). See next tip!
Zip drive or CD Burner Drive: If you have a
Zip drive or a CD burner
drive scan at 300 dpi, save them as tif instead of jpg. Then copy
the files to a Zip 100 Mb cartridge or burn the
files to a CDR disk and mail the Zip cartridge or CDR to me. CD's are cheaper than
the postage to ship them back so I expect that I get to keep the
CD but we can discuss that of course.
NOTE: I expect that you will want the Zip cartridge back send return postage too.
NOTE: I have a Zip 100 drive that can read only the 100 Mb cartridges. Do not send Zip 250 Mb cartridges - I can't read them.
JPG Compression - don't do it!: I need "Master Quality" images from you. This is so critically important but apparently one of the least understood issues. At least 90 percent of the photos submitted to me come with some degree of jpg compression, often so much the image is useless. You must take care to avoid any jpg compression when saving the image as the resultant quality lost will significantly degrade the image. See the table below for a visual demonstration of this. I simply cannot restore quality that is removed by this "lossy" type of compression. Some image editing software controls this aspect through options for quality, offering choices such as high, medium and low quality. Select the highest quality (lowest compression) please. Some image editing programs may offer a sliding scale or box where you type in the compression factor, from 0 to 100%. Often you can see this option when you are saving the file. In fact you may not see the jpg compression/quality options until you have indicated the jpg file format and specified a file name. So look for it. If you don't see it then try the "Save As" menu choice instead of the "Save" from the File menu. If I have to resize or otherwise edit and image and then use the compression that I need to, it will compound the deterioration of the quality resulting from any compression from the previous save, in this case yours. That is why I prefer to get files without any compression at all. It is best to compress only for the final image which I need to do so the images on the site are relatively consistent in size and quality. So please send only files saved with 0 % compression (maximum quality)!
Other options that may be available in your software when saving jpg files are "optimize" and "progressive". Avoid both of these.
Four images (my Sheltie dog "Orca", deceased 9/2000) created from the same original image (0 % compression - not shown) demonstrating how varying amounts of jpg compression degrades image quality as compression increases.
20 % compression
a little degradation visible
80 % compression
90 % compression
image quality very poor.
I get lots of like this and won't use them in my site!
100 % compression
image is useless
Yes, I have received some like this!
Close and then open the file: This is also a very important but often overlooked point. Often you will NOT be able to see the effects of any compression you are introducing until you close the file after saving it and then open it again. If you are unsure of your work do close and reopen the image and if it looks weird, having swirls, halos, rainbow effects, etc., then you are seeing the results of jpg compression. These are know as jpg artifacts. Delete the file and rescan and do it again until you don't see that degradation.
Help yourself: If this information is confusing click on the help menu of your scanning interface software and also in your image editing software. Try the manual too.
File Names: When saving files do NOT name the files Cassiar 1, Cassiar 2, etc. as that is pointless. They are all Cassiar! Use something more descriptive such as "Joe Blow and Jane Doe 1956" or "tailings pile 1963". Assuming you have seen the album consider for a moment how many photographs I have to manage. If your file naming scheme is descriptive it will be greatly appreciated.
Quality Check: If you have even the slightest doubt about the quality send one sample image for quality check and wait for approval to send more. I spend way too much time and energy dealing with unacceptable images, so it is a bigger waste when I get a whole bunch of them. You will be frustrated too to learn you sent a whole bunch of images the fussy webmaster considers unusable.
Only One at a time: Send only one photo per email message. There are many reasons for this. 1) This is the generally accepted recommendation for all email as that will be transmitted much more efficiently. 2) Some email systems have an attachment size limit. 3) If you think its too much work for you to do think of how much extra work you are creating for me. I have hundreds of messages related to Cassiar in my Inbox. I need to save the file, edit the image, import it to the website, provide a caption for it. This volunteer work is much easier for me if you send only one image per attachment.
Caption is important: Be sure to provide a caption for each photo in the body of email. Caption information includes who, where, when, what, and maybe even why. Approximate the year if you are not sure anymore - better than the no date at all. You can prepare a caption index document referring to computer files or numbers printed on the back of your photos. Provide all the caption information, working left to right for group photos, typed as accurately as you can with proper capitalization. Double space between each item. Then hopefully I can just copy and paste your information right into the webpage, without any editing, which wastes time. Send computer files in RTF or TXT formation only.
Include caption in message, not in image: Do NOT caption the image. Provide the caption in the email message. Image area required to add a caption require the file to be larger and are an unnecessary waste of webspace which is limited. So I will crop it off, which is more work again, but I will crop it off. The images and thus the webpages will load faster this way.
Attaching files to email messages: If you can attach the jpg files to your message instead of embedding them into the message. Most email software programs have an Attach feature, often activated by a paper clip symbol on the tool bar. Here is an interesting point. There is not point in sending to me a "shortcut" from your Windows desktop, I actually need the photo file itself. Don't laugh - its happened.
Kick the wizard in the butt: I have assisted several people by telephone or email in this process, talking them through the steps. We learned this from the experience. If you have a scanner where you push a button on the scanner and a software wizard is launched to perform the scan, the wizard is designed to perform the scan working on pre-programmed assumptions. These assumptions are not always the best choice. So ignore the wizard and do things yourself. Launch the software and while previewing the scan but before actually starting the scan check the settings. Look for settings that indicate intended use (print vs. web or email) and choose the higher quality image or print choice.
Personal Help is available: If you would like some assistance in this you are most welcome to call me at your expense, at a mutually convenient arranged time when you can be on the phone and at your computer at the same time. Typically by asking a few questions we can get you scanning high quality images productively in only a few minutes. Send me an email to arrange a time. No cost to you except the phone call. Ph. (604) 485-5504.
For your photos to have some meaning for viewers I ask that each photo (digital or otherwise) should have some information associated with it, such as and your name, title of the photo, date taken and names of the people or places in the pictures. This information will supplement the descriptive file name. Put this information in the body of the message (or in the case of hard copy, write it on the back of the photo - don't press hard, or attach a sticky note on the back).
I don't have a scanner but want to share some photos
If you don't have access to a scanner you can mail them to me.
The photos will be expertly scanned and processed with high quality equipment.
For those uncertain about the scanning process, it is not harmful to the photo,
being a process somewhat like photocopying. This part is really important - if you want your photos returned to
you be sure to enclose a self-address stamped envelope with
adequate postage for their return. Photos submitted without return postage become mine to keep.
I simply cannot afford to pay postage to return everybody's photos - it really
adds up. IMPORTANT: If you are sending any photos by snailmail be sure to
clearly mark both sides of your envelope "PHOTOS - DO NOT FOLD" so
Canada Post treats them accordingly. Consider putting a piece of stiff cardstock
in the envelope too. Once I get your photos I
will then scan them and return them to you (or keep them if you didn't want them
back or cover the postage). All submissions will be credited to you.
I recommend that you send me an email when you send some photos so I can be on
the lookout for them and let you know when they have arrived. Send them to:
7304 Huntingdon St.
Powell River, BC V8A 1P4
I have acquired a scanner that can scan 35 mm slides and it does it reasonably well, providing the slides are of decent quality. If you wish to share some slides send me an email to discuss this.
Other Tips to Scanning
Here are some links to other websites that have very useful tips to scanning your images. I learned something here too. Check out these pages!
Terms of Submission - the Legal Stuff
Considerable effort has been made to use only photographs that are not embarrassing, defamatory or otherwise injurious to anyone depicted in the photographs. However I must take precautionary measures so post these terms of submission.
By submitting your photographs to "Cassiar... do you remember?", you hereby certify that the photographs are your property and you grant the webmaster permission to display the photographs in the Photo Album section of "Cassiar... do you remember?". Additionally, you grant "Cassiar... do you remember?" and Herb Daum, the webmaster the right to modify (e.g. crop, resize, edit, etc...) the photographs as he sees fit to maintain the look and feel of the Photo Album section. The webmaster is under no obligation to use your photos. "Cassiar... do you remember?" and the webmaster accept no liability for any damages resulting from the use of the photograph as set forth in this agreement.
Any photographic material contributed to the website are subject to be included in other projects such as a Cassiar Souvenir CD which may be sold by the webmaster for profit or for fund-raising activies. When you submit your materials you do not retain any claim to any portion of any profits or monies raised by such activities.
If you send photographic materials such as photographs, slides, brochures, books, yearbooks, etc. for the the purpose of adding some or all of the materials to this website and some tragedy befalls the material you will release the webmaster and "Cassiar... do you remember?" from any liability. Great care will taken with your property but acts of God or other mishaps can occur, despite the best precautions. Additionally, you are expected to arrange to pay the return postage or shipping costs for your materials. If you do not make such arrangements then the materials become the property of Herb Daum who may do with them as he sees fit (he will likely keep them).
By submitting photographic materials as described above or otherwise you certify that you agree with the above terms.
This page was last edited Monday, February 02, 2015
below to access various sections of this site.
All rights reserved